EGG HARBOR CITY BOARD OF EDUCATION

REORGANIZATION MEETING   

April 29, 2009

 

The reorganization meeting of the Egg Harbor City Board of Education was held on the above date at 7:00 p.m. at the Charles L. Spragg School, 601 Buffalo Avenue, Egg Harbor City, New Jersey, with Board Secretary, Marie Setterman opening the meeting, and board members, Stephen Bouchard, Rick Dovey, Joseph Farnan, Donna Heist, E. Daniel McGinnis, Jeanne Williams and Lloyd Wimberg present.    Also present were: Superintendent, John Gilly III; Business Administrator, Joseph Smurlo; Spragg Principal, Adrienne Shulby; Rittenberg Principal, Jack Griffith and Board Solicitor, Ron Sahli.

 

Mrs. Setterman called the meeting to order at 7:00 p.m. with the following statement:

In compliance with the N.J.A.C. 5:18-3.15, in case of fire or other emergency, which should cause this facility to be evacuated, I direct your attention to the location of the exits in this facility.  Also, there will be no smoking in this facility.

This is to advise those present at this meeting of the Board of Education of the Egg Harbor City School District, in the County of Atlantic, that adequate notice has been given of this meeting as required by the provisions of Chapter 231 of the Laws of 1975; that notice thereof has been forwarded for publication in the District official newspapers, posted in the Spragg and Rittenberg Schools, and forwarded to the Egg Harbor City Clerk within the time required by said Act.

 

Mrs. Setterman called for the flag salute and roll call, which is reflected in the opening paragraph.

 

 

ELECTION RESULTS

 

The final results of the 4/21/09 election:

Richard Dovey                                    136   votes

Stephen Bouchard                              134   votes

General Fund Vote                             Yes – 99          No – 74

 

 

NEW BOARD MEMBERS SWORN IN

 

Mrs. Setterman swore in Mr. Dovey and Mr. Bouchard.

 

 

ELECTION AND APPOINTMENT OF OFFICERS

 

Upon a motion by Mr. Wimberg and carried unanimously, the floor was opened for nomination of President.

 

A motion was made by Mr. Wimberg to nominate Mr. Bouchard for President. (a 2^nd is not required per by-law)

 

There being no further nominations, a motion was made by Mr. Wimberg to close nominations for president.

 

Upon a motion by Mrs. Williams, seconded by Mr. Wimberg, the Board appointed Mr. Bouchard President for the forthcoming year.  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-recuse)

 

Mr. Bouchard assumed the chair as President.

 

The president called for nominations for vice-president.

 

A motion was made by Mr. Wimberg to nominate Mr. Dovey as Vice-President.

 

There being no further nominations, a motion to close nominations for Vice-President was made by Mrs. Williams.

 

Upon a motion by Mrs. Heist, seconded by Mr. Farnan, the Board appointed Mr. Dovey Vice President for the forthcoming year(Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Mr. Bouchard discussed committee assignments and asked if the Board members if they would like to remain on the same committees for the forthcoming year.  The Board agreed.

 

 

ANNUAL APPOINTMENTS FOR THE 2009-2010 SCHOOL YEAR

 

Upon a motion by Mr. Wimberg, seconded by Mrs. Heist, the Board appointed Joseph Smurlo as Business Administrator/Asst. Board Secretary  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Wimberg, seconded by Mrs. Heist, the Board appointed Marie Setterman as Board Secretary.  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

Upon a motion by Mr. Wimberg, seconded by Mrs. Heist, the Board appointed Ms. Susan Palaia as School Treasurer at the annual stipend of $2000.  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

Upon a motion by Mr. Wimberg, seconded by Mrs. Heist, the Board appointed Mr. Robert Swartz and Co., as Public School Auditor at an annual fee of $15,800.  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Wimberg, seconded by Mrs. Heist, the Board appointed Bergen Medical Group as School Physician as follows:

      1.      Review and sign-off on handbook of standing orders & protocol   $250.

      2.      Review and sign-off on tuberculosis screening (students/staff)       $250.

      3.      Conduct student sports physicals as protocol, along with appropriate grade                      physicals    (per student)  $30.

(Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Wimberg, seconded by Mrs. Heist, the Board appointed Ronald Sahli, Esquire as Board Solicitor per contract on file.  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Wimberg, seconded by Mrs. Heist, the Board appointed Architect of Record, Manders/Merighi Associates (fee schedule on file)  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Wimberg, seconded by Mrs. Heist, the Board appointed Management Benefits Solutions, Inc., Helen R. Parker, Managing Director as Health Benefits Broker.  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board appointed

Rick Dovey as NJSBA Delegate for 2009-2010.  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board appointed

Jeanne Williams as alternate NJSBA Delegate for 2009-2010.  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board appointed

Joseph Farnan as ACSBA Delegate for 2009-2010.  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board authorized to Joseph Smurlo to Procure Goods and Services through State Contracts.  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board appointed FDR Principal John Griffith as School & Classroom Practices Affirmative Action Officer N.J.A.C. 6:4-1.3(c)  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board appointed Joseph Smurlo as Practices & Public Agency Compliance Officer. (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board appointed Joseph Smurlo as CEPA (Conscientious Employee Protection Act)  Officer N.J.S.A. 34:19-1  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board appointed Joseph Smurlo as Safety Coordinator.  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board appointed the Executive Safety Committee:   Renee Ahern, Theresa Sartorio, Cathy Bubeck, Joe Hasselberger, and Joseph Smurlo  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board appointed Adrienne Shulby as Title IX Coordinator  34 CFR 106.8(c).  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board appointed Joseph Smurlo as Custodian of School Records.  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board appointed Gina Forester as Section 504 Compliance Officer – Grievance Procedure  34 CFR 104.7(a).  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board appointed Gina Forester as ADA Coordinator  28 CFR 35.107(a).  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

              

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board appointed Gina Forester as Homeless Liaison per N.J.S.A. 18A:39-1 et seq.; N.J.A.C. 6:20-3.1 et seq.  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board appointed Joseph Hasselberger as Integrated Pest Management Coordinator.  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board appointed Joseph Hasselberger as Right to Know Officer.  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board appointed Joseph Hasselberger as Chemical Hygiene Officer.  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board appointed Joseph Hasselberger as AHERA Coordinator.  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board appointed McManimon & Scotland, LLC as Bond Counsel.  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board appointed Jack Griffith or designee as “Issuing Officer” of certificates or permits in accordance with the provisions of the Child Labor Act N.J.S.A 34:2-21.1 et.seq. (working papers) (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

 

 

 

 

ANNUAL MOTIONS AND DESIGNATIONS

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board approved Depositories for School Funds:

Sun Bank, Sovereign Bank, Wachovia Bank, Beneficial Bank or any GUDPA or federally approved depository in the state of New Jersey  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board approved signatures for School Funds as follows:

 

Signatories – General Account (3 of 4 required)

Board President

Treasurer of School Moneys    

Board Secretary 

Business Administrator

(Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board approved signatures for School Funds as follows:

 

Signatories – General Account (3 of 4 required)

Board President

Treasurer of School Moneys    

      Board Secretary 

      Business Administrator

 

Signatories – Payroll

      Board Treasurer

 

Signatories – Payroll Agency

      Board Secretary 

 

Signatories – Latchkey Funds

Business Administrator    

Board Secretary

 

Signatories – FDR Memorial Fund

Business Administrator    

 

Signatories – Lunch Account

Board Secretary

(Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board approved Tax Shelter Annuity Companies

The Equitable

Siracusa Benefits Program

Lincoln Investment Planning, Inc.

Metropolitan Life

(Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board approved Government Money Market Funds as permissible investments by the Egg Harbor City Board of Education, as outlined in N.J.S.A. 18A:20-37(d); and that the business administrator or the board secretary could transfer funds between the money market fund account and the general account.  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board approved facsimile signatures on checks/contracts with at least one original signature on each.  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board approved to advertise Regular Meeting Dates, Times at @7:00 PM in the CLS Multipurpose Room located at 601 Buffalo Avenue          (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board approved Newspapers for Notice of Public Meetings

1) Egg Harbor News    2)The Press of Atlantic City 

3) The Current

(Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board approved fees to be charged individuals who request notice of Board    meetings and other public information per NJSA 10:4-19:

$.75     Pages 1 through 10

$.50     Pages 11 through 20

$.25     Pages 21 and up

(Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board approved district curriculum for all grades pending NJ Core Curriculum Proficiency adoptions / revisions and the District 5 Year Curriculum Evaluation Schedule and District textbook list.   (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board readopted NJSBA Code of Ethics.  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

All Board members received a copy of the Code of Ethics for School Board Members and signed the acknowledgement receipt of same.

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board readopted District Bylaws and Policies.  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board directed  Administration to collect pupil information as permitted by N.J.A.C.  6:3-6.3. (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board recognized the EHCEA as Official Bargaining Unit for Egg Harbor City School Professional Staff.  (Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

 

ADJOURNMENT

 

There being no further business, upon a motion by Mr. Farnan, seconded by Mrs. Heist, and carried unanimously, the Board adjourned the meeting at 7:14 p.m.

 

 

Respectfully submitted,

 

E. Marie Setterman

 

E. Marie Setterman

Board Secretary